Job Description
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Responsibilities
- Serving as the professional and welcoming first point of contact for students, staff, families, and visitors, and managing incoming calls and inquiries.
- Scheduling appointments, maintaining calendars, and coordinating meetings and materials for the Principal.
- Composing and managing electronic and written communications with accuracy and confidentiality.
- Processing incoming mail, invoices, and office paperwork, ensuring proper routing and approvals.
- Utilizing Google Workspace and office technologies to support daily operations and maintain organized records and files.
Responsibilities Quaker Ridge Elementary School seeks a talented and collaborative individual to serve as the Secretary to the School Principal. Key responsibilities include:
- Serving as the professional and welcoming first point of contact for students, staff, families, and visitors, and managing incoming calls and inquiries.
- Scheduling appointments, maintaining calendars, and coordinating meetings and materials for the Principal.
- Composing and managing electronic and written communications with accuracy and confidentiality.
- Processing incoming mail, invoices, and office paperwork, ensuring proper routing and approvals.
- Utilizing Google Workspace and office technologies to support daily operations and maintain organized records and files.
This is a Competitive Class Civil Service position. All candidates MUST hold permanent status in the title of Secretary School Principal, or be reachable on the current Westchester County Civil Service list.
Scarsdale Public Schools is an Equal Opportunity Employer , and encourages candidates from diverse backgrounds to apply.
Position Purpose Under general supervision, an incumbent in this position provides executive-level secretarial and administrative support to an elementary, middle, junior high, or high school principal, relieving the principal of administrative and operational details. The position involves significant contact with students, staff, families, and the public, requiring strong communication and interpersonal skills. The role requires advanced computer skills to effectively prepare correspondence, records, reports, and files. Independent judgment is frequently exercised in applying established methods, procedures, and policies. The position also requires discretion in handling confidential information and sensitive matters. Supervision of lower-level clerical staff may be required. Performs related duties as assigned.
Essential Functions Communications Management
- Serves as the professional and welcoming face of the school office, fostering positive relationships with students, staff, families, and community members.
- ?Answers telephone calls, greets visitors, and responds to inquiries in person, by email, or by phone, routing requests to the appropriate party as needed.
- Opens, sorts, and screens incoming physical and electronic mail; answers routine correspondence and forwards items requiring the Principals attention.
Executive Support & Office Management
- Provides high-level administrative support to the Principal by preparing correspondence, composing routine communications, and maintaining confidentiality.
- Oversees daily office operations, applying thorough knowledge of district policies and procedures to ensure efficiency and accuracy.
- Organizes and maintains paper and electronic filing systems to keep materials accessible and secure.
Technology & Data Management
- Operates office equipment including computers, printers, copiers, scanners, and laminators to produce documents and materials.
- Learns and manages office-related technology programs in use, including Infinite Campus, School Dismissal Manager, EdData, NVision, etc.
- Compiles and organizes data for reports, correspondence, and presentations, supporting both routine clerical tasks and administrative decision-making.
Purchasing and Supply Management
- Responsible for the purchasing and distribution of all supplies and materials needed for office and school operations.
- Maintains the Principals calendar, schedules appointments and meetings, and ensures timely preparation of materials.
- Anticipates the Principals needs and proactively addresses matters requiring attention to enable focus on leadership priorities.
- Uses standard office software and technology to prepare correspondence, schedules, and documents.
Additional Duties Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.
Equipment Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.
Knowledge, Skills And Abilities - Communicates clearly and professionally, both verbally and in writing, with students, staff, families, community members, and supervisors, and maintains a welcoming presence as the primary point of contact in the school office.
- Establishes and maintains cooperative working relationships with a diverse range of individuals.
- Organizes and prioritizes tasks to ensure efficient office operations, and follows written and verbal instructions accurately.
- Maintains accurate, secure paper and electronic files, and handles confidential information discreetly.
- Anticipates administrative needs to support the Principals focus on leadership priorities.
- Uses personal computers and Google Workspace applications (e.g., Docs, Sheets, Slides, Drive, Gmail) for creating documents, schedules, and reports.
- Operates office equipment such as printers, copiers, scanners, and laminators.
- Compiles and organizes data for reports, presentations, and school records, using independent judgment within established procedures.
- Manages purchasing and inventory processes, including paperwork and recordkeeping for supplies and materials.
- Performs basic arithmetic calculations and demonstrates strong organizational and time management skills.
Physical and Mental Demands, Work Hazards Works in standard office and school building environments.
Qualification Profile Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying, in addition to eligibility for the Westchester County Civil Service title Secretary To School Principal
Typical Qualifications Would Be Equivalent To - Graduation from high school.
- Computer skills, including data entry, reporting, word processing, and familiarity with Google and/or Microsoft productivity applications essential.
- Successful experience with office management preferred.
FLSA Status: Non-exempt Seniority level
Seniority level
Entry level
Employment type
Employment type
Full-time
Job function
Job function
Administrative Industries
Education Administration Programs
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Job Tags
Permanent employment, Full time, Temporary work, Work at office,