Document Control Specialist Job at The Heico Companies, Stoughton, WI

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  • The Heico Companies
  • Stoughton, WI

Job Description

Primary Responsibilities

  • Process and organize design, engineering, shop, field, and erection drawings for release to fabrication and field teams.
  • Maintain accurate digital files (approvals, releases, revisions, as-builts, superseded, voided) and ensure the latest drawings are clearly labeled, controlled, and accessible to all operations.
  • Distribute drawing updates, ABMs, CNC/CAM files, and documentation to the appropriate teams, ensuring accurate and timely communication across all operations.
  • Support fabrication, processing, purchasing, quality, and safety by ensuring they receive complete and accurate information aligned with the most current revisions.
  • Assist in monitoring drawing-driven deadlines for engineering updates, fabrication releases, material needs, and sequencing priorities.
  • Identify inefficiencies in how drawings and documents flow through the organization and recommend improvements to workflows, checklists, digital processes, and communication paths.
  • Proactively identify opportunities to enhance productivity through automation, improved document routing, simplification, or standardization.
  • Establish daily habits using AI-based tools (ex: automation aids, data-checking tools, document organization prompts) to streamline repetitive tasks, strengthen analysis, and improve decision-making.
  • Seek ongoing professional development to expand technical knowledge, documentation skills, digital workflow capabilities, and continuous improvement competencies.
  • Welcome feedback and incorporate observations from team reviews, using constructive criticism as fuel for improvement.
  • Champion innovation by introducing new ideas, technologies, or approaches to strengthen drawing control, document accuracy, and operational flow.
Preferred Qualifications
  • Experience in structural steel, construction, or fabrication
  • Background in CNC/CAM file workflows or drawing revision control
  • Familiarity with ERP systems such as Tekla EPM and proficiency in Microsoft Office Suite
What We Can Offer You:
  • Inclusive Medical, Dental, Vision, Accident, and Illness insurance
  • Company paid Disability and Life insurance
  • Health Savings Account contribution of up to $1,000 per year
  • 401(k) retirement savings program with a company match
  • Employee Assistance Program including discounts with major vendors & products
  • Mental and physical wellness programs
  • Competitive time off package including vacation, sick, and holiday pay
  • Career advancement opportunities with a stable well-established organization
  • Tuition reimbursement program and access to LinkedIn Learning course
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