Job Description
ABOUT US
We’re a mission-driven organization that values purpose, creativity, and meaningful impact in everything we do. For us, events are more than just gatherings – they’re catalysts for connection and change. We’re known for delivering human-centered experiences that spark national conversation, inspire action, and leave a lasting impression.
As our Conference & Event Planner, you’ll play a key role in creating experiences that truly matter. So, if you love bringing people together, managing the behind-the-scenes details, and ensuring every event runs seamlessly, we want to meet you!
THE OPPORTUNITY
As our Conference & Event Planner, you’ll play a leading role in bringing events to life — from concept to completion. Whether it’s a strategic roundtable for a small group or our bi-annual circuit judicial conference with more than 1,000 attendees, you’ll manage every detail to ensure a seamless and memorable experience.
In this role, you will:
Lead the planning and execution of meetings and conferences, including venue sourcing, contracting, scheduling, and logistics.
Serve as the primary point of contact for vendors, speakers, sponsors, and venue staff — bringing a calm, professional, and personable presence to every interaction.
Manage timelines, budgets, contracts, and internal coordination with precision.
Collaborate with program teams to ensure every event aligns with our values and reflects our high standards.
Guide internal colleagues (who may not specialize in event planning) to help them effectively support event goals.
Travel occasionally for site visits and on-site execution.
Number of Openings: 1
Location: Remote / TBD – Regional telework opportunity within the States of the Fourth Circuit (MD, NC, SC, VA, and WV).
Appointment: Career / Full-time
Schedule: Flexible
PAY RANGE
$70,894 - $115,213 (CL-28) Placement within the range is based on experience. Pay range listed is from the Rest of the US pay table and could be higher based on your location. Pay tables are available at Court Pay Rates.
BENEFITS
Our benefits are designed to support your career, your family, and your future—helping you thrive both at work and in life.
Generous paid time off – Start with 13 vacation days, 13 sick days, and 11 paid holidays each year. Vacation grows with your career—20 days after three years and 26 days after 15 years-rewarding your commitment with more time to recharge.
Health and security for the long run – Comprehensive health and life insurance plans subsidized by the Agency, plus dental and vision coverage. Retirees can keep their health plan into retirement.
Future-ready retirement planning – A strong foundation with the Federal Employees Retirement System and additional savings through the Thrift Savings Plan (like a 401(k)), complete with matching contributions.
Family-friendly support – Paid parental leave gives you the time you need for life’s most important milestones.
Flexible spending options – Tax-savings accounts for health care, dependent care, and commuter expenses to help your paycheck go further.
Student loan forgiveness eligibility – Work that not only matters but also qualifies under the Public Service Loan Forgiveness (PSLF) program.
For additional information, see the U.S. Courts website at Benefits.
WHAT YOU BRING
Bachelor’s degree in a related field.
5–7 years of experience planning conferences, meetings, or large-scale events.
Skill in evaluating, selecting, and negotiating with vendors.
Excellent organizational and interpersonal skills.
Strong communication skills — professional, clear, and kind.
Ability to work and stay calm under pressure.
A passion for creating thoughtful and engaging event experiences.
Proficiency in Excel, SharePoint, Cvent, or similar tools.
Ability to work both independently and collaboratively in a fast-paced environment.
READY TO APPLY?
Email the following in a single PDF document to Human Resources at vacancy@ca4.uscourts.gov. (Please see the Fourth Circuit's website to view the full announcement.)
Cover Letter highlighting your event planning experience and what draws you to this role.
Resume that includes the name, title, and the contact information of three professional references.
Judicial Branch Application: AO78-Application for Employment.
Please include the title of the position in the subject line of the email (Announcement #: 2025-CP), and please note in the cover letter where you saw the announcement. Receipt of applications will be acknowledged.
Interviews will be held in person in Richmond, VA. Reimbursement for interview-related travel expenses or any relocation costs incurred by the successful applicant is not provided.
Closing Date: 10/12/2025
CONDITIONS OF EMPLOYMENT
Must be a citizen of the United States or meet requirements for compensation under current law. Positions with the U.S. Courts are an at-will, excepted service appointments. Employees are subject to The Judicial Code of Ethics and Conduct, which is available to applicants for review upon request. All applicant information is subject to verification. Appointment to the position is provisional pending a suitability determination by the Court based on the results of a background check, which includes fingerprinting. Employees are required to use Electronic Funds Transfer (EFT) for payroll deposits.
The Court reserves the right to modify the conditions of this job and/or announcement, to withdraw the announcement, or to fill the position sooner than the closing date, if a closing date is shown; any of these actions may occur without notice.
The U.S. Court of Appeals for the Fourth Circuit is an Equal Opportunity Employer.
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Job Tags
Full time, Remote work, Relocation, Flexible hours,