Job Description

Overview

Join to apply for the Bookkeeper 2, School role at Hillsborough County Public Schools .

The School Bookkeeper 2 will perform high-volume bookkeeping and related accounting functions in the preparation and maintenance of financial records of a school site. Under the supervision of the school principal, the School Bookkeeper 2 will perform duties associated with the effective financial operation of the school for the school activity fund as well as the schools supply budgets. Internal and external audits will play a role in employee evaluation.

Responsibilities

• Maintains school financial records, including generalized and specialized files.
• Maintains district-prescribed accounting and internal control procedures over school activity funds.
• Ensures adherence to established procedures, including receipting onsite funds (e.g., ticket sales, yearbook purchases, field trips, fundraisers); prepares deposits; ensures deposits are submitted to the bank within established timeframes.
• Prepares checks for disbursements based on approved check requisitions.
• Reconciles monthly bank statements and financial data for principals and Internal Auditings review.
• Monitors financial procedures with individuals responsible for school site financial operations within district guidelines (e.g., student activities, fundraisers, bookstore, athletic department, and student clubs).
• Processes and monitors purchase orders and purchasing card (P-card) transactions; receives/distributes all supplies, equipment, and textbooks in the prescribed computer system in accordance with district policies and procedures.
• Answers telephones and takes messages as appropriate; uses district-provided email for day-to-day work-related correspondence.
• Composes moderately complex correspondence for principals signature and answers inquiries requiring interpretation of financial policy and procedures.
• Performs basic computer skills such as keyboarding, spreadsheets, and presentation software.
• Performs any other duties as assigned.

District expectations

• Demonstrate regular and predictable attention to the work.
• Support the districts vision, mission, goals, and Strategic Plan.
• Engage in civility, respect, and professionalism.
• Maintain the professional knowledge and skills necessary to perform the essential duties and responsibilities of their positions.

Qualifications

Text from the job posting describes high-volume bookkeeping and related accounting functions and requires ability to perform financial operations in a school setting, involving funds, deposits, reconciliations, and internal controls. Specific formal qualifications are not listed in the provided content; reference the district requirements and standards as stated in the posting.

Other information

• Dependability: Responds to requests for service and assistance; follows instructions; meets attendance and punctuality guidelines.
• Cooperation: Establishes effective relations; works cooperatively in group situations; resolves conflicts.
• Customer service: Manages difficult customer situations and responds to needs.
• Quality: Demonstrates accuracy, thoroughness, and a commitment to excellence.
• Use of technology: Demonstrates required skills and keeps technical skills up to date.

Note: School Board Policy ensures equal opportunity and non-discrimination in personnel policies and practices. The district may provide preferences in selection based on veteran status and Florida residency as described in the posting.

Employment details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Accounting/Auditing and Finance
• Industries: Primary and Secondary Education

All job postings close at 7:00 p.m. on the posted Closing Date. Applicants must have an ACTIVE application and receive an active notification to be considered.

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